Job Description
Office Assistant - Entry level
Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.
JOB OVERVIEW
Perfect entry-level opportunity for someone with strong computer skills and a knack for staying organized. This role requires excellent digital organization skills, comfort handling money and customer payments, and a willingness to be out and about running errands in a company vehicle. We'll train you on industry knowledge - we need your tech skills and fresh perspective.
KEY RESPONSIBILITIES
Office Management
• Scan, file, and organize all incoming paper documents
• Handle incoming and outgoing mail
• Deposit checks and run cash to the bank
• Take payments from customers if they come into the office
• Write and send thank-you cards to customers
Office Upkeep
• Ordering office supplies and making supply runs as needed
• Keep office clean and common areas organized
Inventory
• Perform a weekly inventory count of office and shop supplies
• Maintain the count in Excel and flag items running low
Administrative and Errands
• Handle DMV renewals for company vehicles and track expiration dates
• Sort and prepare marketing flyers and deliver them to USPS
• Run errands in a company vehicle - bank, post office, supply pickups, and other urgent trips
Systems Development
• Maintain tracking systems for supplies and paperwork
• Suggest improvements to existing procedures
QUALIFICATIONS
Required
• High school diploma or technical school
• Strong computer skills - Excel proficiency required
• Detail-oriented with excellent organizational skills
• Valid driver's license with clean record
Ideal Candidate
• Looking to start a career in office administration
• Comfortable learning new software systems quickly
• Detail-oriented with ability to follow established procedures
• Proactive in suggesting improvements to existing systems
Pre-Employment Requirements: This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.
COMPENSATION AND BENEFITS
• 401(k), health/dental/vision, life insurance, PTO
• Monday-Friday schedule - no weekends
ABOUT TRI-STATE TREE SERVICE
For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.
Ready to bring your tech skills to the tree care industry? Apply today!
*All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.
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